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School Excursions Australia

Frequently Asked Questions

Away We Go Tours has been in operation since 2003 and have established a solid reputation of trust and reliability in the industry. We are a licensed Travel Agency, a member of AFTA – Australian Federation of Travel Agencies and members of the ASTA – American Society of Travel Agents, registered with IATA – International Air Transport Association and a member of SETO – Student Education Travel Organisation. Above the credentials we have supported and managed thousands of school excursions since our inception.

Yes! We provide all-inclusive school excursion packages

Invariably, there will be students wishing to join the trip (and possibly having to withdrawal for various reasons) right up until the final numbers have been determined approximately 6 weeks before the trip begins. So as to establish a trip cost and begin booking procedures and flight reservations, it is very important to try to get an idea of the number of students interested in travelling as soon as possible. Generally a minimum of 14 paying students are required to make a trip cost effective with a group of 45 to 50 being an ideal size. (No maximum size groups). NB. In most cases, provisions are made for complimentary travel for accompanying teachers based on groups of 16 + students with groups of 25 + students allowing complimentary travel for 2 or more teachers.

The most important consideration for travellers is securing firm travelling dates so flights can be reserved as far in advance as possible ( flight scan be booked up to u 11 months in advance from the date of travel ) Reservations can be amended or even cancelled at any time; however booking flights quickly to reserve places is most imperative.

Away We Go Tours can issue a competitive group insurance policy for any student group (originating in Australia only). Travel Insurance is a compulsory requirement for all our overseas tours and is often included in your quote.

Payments are generally made in 2-3 instalments. Starting with a deposit upon acceptance of quote, a progress payment (for domestic flight and international tours) and a final invoice.

Once students have been informed of the dates for the trip, it is important to collect deposits from students to get a good idea of the level of commitment to travelling. Student deposits will ideally be kept by the school and paid to AWGT in a lump sum at a pre-determined date.

Applicable to International trips only – all students must have a valid passport with at least 6 months validity from the day the trip concludes. Please contact us for more information about entry Visa requirements.

Risk assessment requirements and procedures are applicable to students and schools throughout the world and we are happy to provide comprehensive risk assessment documentation and background information on staff/tour leaders (including ‘working with children’ documents/first aid certificates etc) upon request.

It is advised that you check Smartraveller before travelling to any destination. “Official travel advice for Australians covering all destinations”.

While generally pleasant and hassle free, transport in any country can be erratic at times, Flight and Train schedules change which can sometimes result in delays. Local guides will always be aware of the local conditions and ensure that all your transport throughout the country runs as smoothly as possible. All motor vehicles used by AWGT for overland road journeys, tours and transfers are modern and air conditioned, licensed to carry foreign visitors and fully insured. Typical vehicles are modern buses and mini buses.

It is expected that students will be in good health at the commencement of any trip. However it is advised to research the country in which you are travelling to for any health advice. You can do this by either the online Travel Doctor or consulting your local doctor for further information. Carrying a prescription for glasses and medication is advised. See our Planning Tips page for more information.

Food is a highlight for most travellers & AWGT knows & understand very well that students quite often have dietary requirements. All dietary information is forwarded onto all the relevant accommodation and catering providers. It is AWGT expectation that all dietaries are catered for however occasionally there may be exemptions. Bottled water is readily available and recommended at all times.

AWGT is intentional is partnering with the right  accommodation providers. We aim to include comfortable, well located and where possible school only accommodation providers. Our standard hotels are all comfortable 3 star+ properties.

Teachers (and adults) are always in separate rooms to the children, unless otherwise requested. Male and female teachers are always in separate rooms unless requested otherwise. Single rooms are determined based on request and availability.

Depending on the destination and time of year of travel AWGT will recommend the most suitable clothing attire. Good walking shoes are essential. Shorts are acceptable on women however some countries are still modest and very revealing clothing is frowned upon. Some temples and sites do not permit shorts above the knee or sleeveless tops. Restaurants require travellers to wear only casual clothing.

Yes. When a school books with us, a Tour coordinator is assigned to you. This means you have one point of contact and someone on the other end of the line who thoroughly knows your details and requirements.

Travel brings classroom lessons to life. Putting into practice skills such as leadership, collaboration, shared responsibilities and builds a students self-confidence through making decisions and discovering something new about the world or yourself. Students inevitably return home with a new found perspective on life.

Bookings Are Open Now for 2024 and 2025
Book and Plan your Excursion In Advance